Safeguarding Policy
Download the HET Safeguarding Policy
Travel Insurance
The Holocaust Educational Trust takes out travel insurance for each participant going on the visit to Poland. Copies of this policy will be available on request shortly before the visit.
Please be aware that the policy excludes any claims or expenses arising directly or indirectly from any medical condition for which medical advice or treatment has been given during the 12 months prior to the visit. Please be aware that there is a £50 excess on all claims with this insurance policy.
Global Health Insurance Card/European Health Insurance Card
It is strongly advised for all participants to have a GHIC/EHIC and to inform the Trust of the Personal Identification Number of the card. If participants do not already have an EHIC they should apply for one before the visit to Poland. Participants can apply for a card online from the NHS. They are free of charge; please note they can take up to a week to be delivered.
If participants do not hold a UK or EU Passport but have been granted residency in the UK they are still entitled to an GHIC/EHIC, however they will need to apply by post. Application forms can be obtained from the Post Office. With application forms they will need to include a photocopy of their UK visa or a copy of the letter from the Home Office granting them residency in the UK. Please be aware that applications by post will take longer than 7 days so please ensure participants apply as soon as possible.
Travel
Travel times and flight details will be provided to all participants, coordinating teachers and participating schools prior to the course.
Travel and tour arrangements are managed and organised by Peltours Group. Peltours are a well-established travel company and are ATOL (Air Travel Organisers Licence) protected, number 1886.
In the event of travel delays, resulting in the need for overnight accommodation, group accommodation will be organised by the tour operators and all parents or guardians will be contacted immediately.
Travel to and from the seminars and UK airports is the responsibility of the participants and at their individual expense. However, provision will be made for participants if flight delays result in late arrival back to the UK and travel by public transport is no longer possible.
Please contact us if you require a copy of our Risk Assessment.
Accident and Emergency Procedures
A number of precautions and measures have been put in place for accident and emergency procedures.
When completing application forms, participants are asked for all dietary and medical conditions, next of kin, passport and emergency contact details. The Trust has the facilities to call, email and send text messages to all participants' next of kin immediately should they need to. All participating schools must nominate a coordinating teacher who is contactable throughout the duration of the visit.
Levels of Supervision
There are a number of adults on all parts of the course, including a number of teachers, Holocaust Educational Trust trained educators and members of the Holocaust Educational Trust staff team all supervising the participants.
During the visit to Poland participants are organised into groups of approximately 20 and are accompanied by a Trust educator and a local polish guide. The groups will also include at least two teachers participating in the course. Additional logistical staff and a fully trained medical technician will be on hand throughout the day to support the group.
LFA Project Staff
LFA Project staff will be made up of Trust educators who are in the majority qualified teachers. Our educators are fully trained to deliver the interactive and sensitive Lessons from Auschwitz Project to sixth-form students. Preparation for this project includes a comprehensive training course for all educators in Poland and regular ongoing training. All project staff are DBS checked and cleared' to say 'All project staff are DBS/ PVG checked and cleared.
Project staff will be fully briefed prior to the event. All staff will have a clear and full understanding of their roles and responsibilities, the itinerary and emergency procedures.